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How to Schedule Gmail Emails on PC and Android

Schedule Emails in Gmail
Written by Anusha Saive

Who would have thought that now even emails can be scheduled? Yes, you have heard me right! To celebrate 15 years in 2019, Google announced a variety of new features on Gmail and one of them was scheduling your emails.

The provision of scheduling emails by Gmail is not only a boom for the marketers but also business vendors, clients, and Individuals.

Read Also: How to Delete a Gmail Account on PC and Android

So, how do you think one can benefit from this feature? Well, if you are an individual who is working late at night but does not want your client to know about it, you can schedule your email. For marketers, the marketing emails can be scheduled, so that their customers get emails at that time of the day when they are expected to be glued on their phones!

If you work once in a day but do not want to deliver them all together, you can schedule your emails and spread them throughout the day. Apart from this, there can be a lot of reasons and benefits of scheduling an email!

Read Also: How to Create a Group Email in Gmail

In this article, we will explain you the steps of scheduling emails on Gmail through your PC and your Android Phone.

Scheduling Emails Using Your PC

Scheduling an email is not only an in-app feature, but it can also be done if you are sending emails through your Personal Computer.

1. Sign into Gmail by entering your Gmail email address and password.

Gmail Login

Gmail Login

2. Once you log-in into the Gmail inbox, on the top-left corner of the screen, you can see a “Compose” button. Click on it.

Compose an Email

Compose an Email

3. A new message box opens up where you have can write your email.

New Email

New Email

4. Draft your email, mention the receiver’s email address in the ‘To:’ section like shown below.

Draft An Email

5. Do not click on “Send”. To schedule the email, click on the dropdown arrow beside the send button.

Schedule An Email

Schedule An Email

6. Once you click on the arrow a small pop-up of ‘Schedule Send’ will appear. Click on it.

Schedule Send

Schedule Send

7. A new section will appear with 3 recommended time slots. If you are comfortable with any of the mentioned time slot, you can click on it. However, if you want to schedule it for a different time, click on “Pick date and time”.

Time Slots

Time Slots

8. A calendar opens up. You can choose the date and time of your choice and then click “Schedule Send”.

Pick Date And Time

Pick Date And Time

You will see a confirmation like shown below

Schedule Email Confirmation

Schedule Email Confirmation

9. You can check all the scheduled emails in the “Scheduled” section that appears on the left panel of your main window.

Scheduled Email

Scheduled Email

The following window will show all the scheduled emails.

Scheduled Window

Scheduled Window

Scheduling Emails on Gmail through Smartphones

Smartphones have undoubtedly made our life easier and many of us access emails only on our Smartphones. This article will help you to schedule emails through your Smartphone.

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1. Click on the Gmail icon on your mobile screen to open the Gmail app. Your inbox should appear.

2. Click on the + symbol on the bottom right of the screen.

New Email For SmartPhone

New Email For SmartPhone

3. A new email screen will appear like below. Draft your Email and mention the receiver’s Email address in the “To”.

Compose An Email From SmartPhone

Compose An Email From SmartPhone

4. Click on the three dots appearing on the right side. You will see list of menu. from the menu option Select “Select Send”.

Schedule Email From SmartPhone

Schedule Email From SmartPhone

5. A pop-up will appear with 3 recommended time slots similar to what we had seen in the first point. You can choose from them or select “Pick date and time”. A section with a space for a date & time will appear.

Time Slot-SmartPhone

Time Slot-SmartPhone

6. Click on the first section & a Calendar will appear from where you can choose a date. After choosing the date, click on the second section. A clock will appear for you to choose the time.

Schedule Email-SmartPhone

Schedule Email-SmartPhone

7. After choosing the time and date. Click on the ‘Schedule send’ button. This will automatically schedule the email.

Schedule Send-SmartPhone

Schedule Send-SmartPhone

8. All the scheduled emails will appear in the Schedule section on the left in the menu. You can click on it to view the scheduled emails. Or reschedule or delete them.

Scheduled Email-SmartPhone

Scheduled Email-SmartPhone

Scheduling emails on Gmail empowers one with the ability to draft an email at their convenience and schedule it for a time best suited to them. It also makes work easy for the user.

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One can draft a set of emails even late at night and have them scheduled to reach the receiver’s inbox early in the morning. This feature helps in working efficiently across time zones without emails appearing at inappropriate times.

If this article was helpful to you, please do let us know by commenting below. For feedbacks and suggestions, you can also fill up the form below and send us across! Stay tuned for our next article and till then, Happy Emailing!

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About the author

Anusha Saive

Anusha worked for many years in the IT industry as a Project Manager, and also a senior writer and editor at Tecmint. She is a huge fan of Linux and is passionate about writing Linux and technology related stuff.
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