How to Schedule Gmail Emails on PC and Android

Scheduling Gmail emails streamlines communication by allowing users to compose messages at their convenience and send them at optimal times. This feature is particularly useful for managing global time differences, adhering to recipients’ preferences, and ensuring emails reach inboxes during peak engagement hours.

The provision of scheduling emails by Gmail is not only a boom for marketers but also business vendors, clients, and Individuals.

So, how do you think one can benefit from this feature? Well, if you are an individual who is working late at night but does not want your client to know about it, you can schedule your email.

For marketers, the marketing emails can be scheduled, so that their customers get emails at that time of the day when they are expected to be glued on their phones!

By clicking the dropdown arrow next to the “Send” button, users can choose a specific date and time for delivery. This empowers professionals to maintain efficient communication workflows, even outside regular working hours.

Overall, Gmail’s email scheduling enhances productivity and enables effective communication planning for various personal and professional contexts. Apart from this, there can be a lot of reasons and benefits of scheduling an email!

In this article, we will explain to you the steps of scheduling emails on Gmail through your PC and your Android Phone.

Schedule Emails Using Your PC

Scheduling an email is not only an in-app feature but it can also be done if you are sending emails through your Personal Computer.

Step 1.: Sign into Gmail Account by entering your Gmail email address and password.

Gmail Login
Gmail Login

Step 2.: Once you log in to the Gmail inbox, on the top-left corner of the screen, you can see a “Compose” button. Click on it.

Compose an Email
Compose an Email

Step 3.: A new message box opens up where you can write your email.

New Email
New Email

Step 4.: Draft your email, mention the receiver’s email address in the ‘To:’ section like shown below.

Draft An Email

Step 5.: Do not click on “Send”. To schedule the email, click on the dropdown arrow beside the send button.

Schedule An Email
Schedule An Email

Step 6.: Once you click on the arrow a small pop-up of ‘Schedule Send’ will appear. Click on it.

Schedule Send
Schedule Send

Step 7.: A new section will appear with 3 recommended time slots. If you are comfortable with any of the mentioned time slots, you can click on it. However, if you want to schedule it for a different time, click on “Pick date and time”.

Time Slots
Time Slots

Step 8.: A calendar opens up. You can choose the date and time of your choice and then click “Schedule Send”.

Pick Date And Time
Pick Date And Time

You will see a confirmation like shown below

Schedule Email Confirmation
Schedule Email Confirmation

Step 9.: You can check all the scheduled emails in the “Scheduled” section that appears on the left panel of your main window.

Scheduled Email
Scheduled Email

The following window will show all the scheduled emails.

Scheduled Window
Scheduled Window

Scheduling Emails on Gmail through Smartphones

Smartphones have undoubtedly made our life easier and many of us access emails only on our Smartphones. This article will help you to schedule emails through your Smartphone.

Step 1.: Click on the Gmail icon on your mobile screen to open the Gmail app. Your inbox should appear.

Step 2.: Click on the + symbol on the bottom right of the screen.

New Email For SmartPhone
New Email For SmartPhone

Step 3.: A new email screen will appear like below. Draft your Email and mention the receiver’s Email address in the “To”.

Compose An Email From SmartPhone
Compose An Email From SmartPhone

Step 4.: Click on the three dots appearing on the right side. You will see list of menu. from the menu option Select “Select Send”.

Schedule Email From SmartPhone
Schedule Email From SmartPhone

Step 5.: A pop-up will appear with 3 recommended time slots similar to what we had seen in the first point. You can choose from them or select “Pick date and time”. A section with a space for a date & time will appear.

Time Slot-SmartPhone
Time Slot-SmartPhone

Step 6.: Click on the first section & a Calendar will appear from where you can choose a date. After choosing the date, click on the second section. A clock will appear for you to choose the time.

Schedule Email-SmartPhone
Schedule Email-SmartPhone

Step 7.: After choosing the time and date. Click on the ‘Schedule send’ button. This will automatically schedule the email.

Schedule Send-SmartPhone
Schedule Send-SmartPhone

Step 8. : All the scheduled emails will appear in the Schedule section on the left in the menu. You can click on it to view the scheduled emails. Or reschedule or delete them.

Scheduled Email-SmartPhone
Scheduled Email-SmartPhone
Conclusion

Scheduling emails on Gmail empowers one with the ability to draft an email at their convenience and schedule it for a time best suited to them. It also makes work easy for the user.

One can draft a set of emails even late at night and have them scheduled to reach the receiver’s inbox early in the morning. This feature helps in working efficiently across time zones without emails appearing at inappropriate times.

If this article was helpful to you, please do let us know by commenting below. For feedback and suggestions, you can also fill up the form below and send us! Stay tuned for our next article and till then, Happy Emailing!

Anusha worked for many years in the IT industry as a Project Manager, and also a senior writer and editor at GeeksMint. She is a huge fan of Linux and is passionate about writing Linux and technology-related stuff.

Each tutorial at GeeksMint is created by a team of experienced writers so that it meets our high-quality writing standards.

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